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Informationen für Standbauer und Eventagenturen zur Buchmesse 2019

Information for stand constructors and event agencies at Buchmesse 2021

You will find event-specific information for Buchmesse 2021 here.

Event date: 20. – 24. October 2021
Event website: www.buchmesse.de

The Frankfurt Book Fair is a guest event held on the Frankfurt exhibition grounds. You will find a wealth of information on the corresponding event website under “Service > Download”. We have combined the most important facts for you here.

 

Please note the hygiene concept of Buchmesse.  Should you have any specific questions, please do not hesitate to contact our hotline. 

Set-up and dismantling at a glance

Set-up

Monday, 18 October 2021
7.00 am – 10.00 pm

Tuesday, 19 October 2021
7.00 am – 10.00 pm

All persons entrusted with stand construction must carry stand construction passes. This also applies to exhibitors, as exhibitor passes are only valid during the trade fair itself in 2021.

Please also note that during assembly and dismantling you are obliged to keep records: you or the service providers (stand builders, etc.) must record the names of all employees accessing the fair site. For the traceability of possible chains of infection, recording by name, date, and time stamp is mandatory. The retention period of 4 weeks must be observed, and attendance lists must be made available to the health authorities on request.

Set-up must be completed by 10.00 pm on Tuesday, 19 October 2021, and all persons are requested to vacate the premises by then.

Please make sure to keep the hall aisles free during set-up, as materials blocking the aisle is a hindrance and may delay the work by our service contractors. Any unrequired Frankfurter Buchmesse System Stand material can be left at the hall edges for collection. 

Access to all fire extinguishers and hydrants must be kept clear at all times. 

 

Dismantling

Frankfurter Buchmesse officially ends at 5.30 pm on Sunday 24 October 2021 – all stands must be staffed until then. After 5.30 removal of the hall aisle carpets will commence. 

Packing up within the stands, the delivery of packaging material, or the dismantling of stands beforehand is not permitted.

All System Stands must be emptied by Sunday evening, 24 October 2021, at the latest. On Monday, the cleaning staff will empty the bench cabinets, dispose of contents and dismantle the stands.

Exhibitors with Custom-built Stands may use the following time period throughout to dismantle their stands:
Sunday, October 24, 2021, approx. 6:30 pm
until Monday, 25 October 2021, 0.00 pm.

Clearance and cleanup of the exhibition area must be completed by midnight on Monday. If a Custom-built Stand is not dismantled until Monday, the exhibitor is responsible for securing and guarding his stand and exhibits. The Frankfurter Buchmesse accepts no liability for materials not removed in good time.

Please do not lock up the phones after the event closes, but have them ready for collection.

 

Early dismantling

Not only is it uncooperative, but also a violation of our Terms & Conditions to vacate or leave the stand before the official end of the fair (Sunday, 24 October 2021, 5.30 pm). 

If your early departure is absolutely necessary, you can hire a hostess to look after your stand for around 190 euros (+ VAT) per day. See the Service Contractors  page for details.

 

Extended dismantling for exhibitors with Custom-built Stands

Extended dismantling until Tuesday, 26 October 2021, can only be granted to Custom-built Stands of 40 sqm or larger, and is subject to logistics and availability in the relevant hall. Application for a permit by e-mail (stating company name and stand number) to custombuiltstand@buchmesse.de; deadline is 1 September 2021.

Extended Dismantling is subject to a fee of 765 euros, unless Early Access has already been applied for and invoiced.

Services for the Frankfurt Book Fair can be ordered easily using special order forms. You will find all of these forms and the service providers for each on the Frankfurt Buchmesse website.

  • The hall plan (PDF) offers you an overview of all the exhibition areas at Buchmesse 2021.

Furthermore, we have placed three other plans (car parks and gates, services on the exhibition grounds, overview of goods lifts) on the Messe Frankfurt website for you.

Fahrzeugregistrierung bei der Messe Frankfurt

Accessing the exhibition grounds during set-up and dismantling phases

Messe Frankfurt’s new Central Traffic Management system has offered customer vehicles optimised access to the exhibition grounds during the set-up and dismantling phases of events. For this purpose, we ask exhibitors, stand construction companies and freight forwarders to register online in advance.

Once you have a print-out of the registration confirmation, you can go to the specified check-in. Please follow the signs from the motorway exit F-Rebstock (address for your navigation device: Bruno-Poelke-Strasse).

During the set-up and dismantling phase (incl. early set-up and extended dismantling), vehicles may only access the exhibition grounds through the check-in. Here, the check-in staff will see whether a loading zone is available for you. If it is, you will be given an authorisation form specifying the gate through which you can access the exhibition grounds.

Please note: In case of high volume of traffic waiting times are possible at the check-in!
Please note that only vehicles with an authorisation form will be allowed on to the exhibition grounds.

More information is available in the Check-in guide and the FAQs.

You will find additional documents that can help you with your preparations here: